File Clerk: A Detailed Overview of the Occupation

File Clerk: A Detailed Overview of the Occupation

A file clerk is responsible for organizing, maintaining, and retrieving various types of records, documents, and files in an organization. This occupation is crucial for businesses across all industries, as data management is essential to most businesses’ success. File clerks provide essential support to administrative and professional staff by ensuring that files are accurately and efficiently managed. A file clerk can work in different settings, including law firms, schools, hospitals, government agencies, and financial institutions.

Examples of File Clerk Job Duties

A typical day for a file clerk involves various tasks, including:

  • Sorting and filing documents based on either alphabetical or numerical systems
  • Performing data entry tasks, including recording file information into computer databases
  • Answering phone calls and responding to inquiries related to files retrieval
  • Coordinating with other staff members to ensure timely access to files
  • Ensuring files are kept confidential and protected from unauthorized access
  • Maintaining files inventory and ensuring that they are up to date

Education and Training Required for File Clerks

There is no specific education requirement for becoming a file clerk. However, a high school diploma or GED is typically required for most entry-level positions. Besides, many employers prefer candidates with some professional or vocational training in office administration, database management, or data entry.

Career Progression and Advancement for File Clerks

File clerk positions are typically entry-level positions; thus, promotion opportunities are limited. However, with experience, file clerks can advance to more senior positions, such as administrative or executive assistants. These roles typically involve more complex tasks, including scheduling appointments, managing budgets, and handling confidential information. To advance to such roles, file clerks should expand their skill set by taking courses in office administration, business communications, computer applications, and project management.

How to Get into the Field of File Clerks

For individuals interested in pursuing a career as a file clerk, there are several steps they can take:

  • Obtain a high school diploma or GED certificate
  • Gain experience by volunteering or interning in a file clerk role
  • Consider taking vocational or professional courses related to office administration, data entry, or database management
  • Apply for entry-level file clerk positions in various industries
  • Seek advanced training opportunities to expand their skill set and advance their career

Closing Thoughts

Becoming a file clerk can be an excellent starting point for individuals interested in pursuing careers in office administration, data management, and related fields. While there are no formal education requirements, having a high school diploma or GED and some professional training can help secure entry-level roles. To advance, file clerks can expand their skill set by gaining experience, pursuing training opportunities, and seeking out senior roles.

File clerks are responsible for maintaining and organizing records and documents, including paper and electronic files. The job level and salary data varies depending on factors such as experience level, union affiliation, and whether the worker is full-time or part-time.

According to the US National Average, the salary for file clerks ranges from $28,246.40 for entry-level workers to $50,148.80 for level 06 workers. Full-time workers earn an average salary of $41,849.60, with experienced workers earning up to $49,316.80. Part-time workers earn an average of $29,931.20.

Union affiliation also affects salary, with unionized file clerks earning an average of $43,617.60, while non-unionized file clerks earn an average of $38,792.00. The presence of a union can also lead to improved benefits and working conditions for workers in this occupation.

Geographically, file clerks in the District of Columbia earn the highest average salary at $59,883.20, while file clerks in Louisiana earn the lowest average salary at $22,692.80.

In summary, file clerks perform an important task of organizing and maintaining records, with varying salary based on job level, union affiliation, and geographic location. Being part of a union can lead to improved pay and benefits for file clerks.

Occupation Level Salary – Average Salary – Range
File Clerks 03 $33,571.20 $31,012.80
04 $41,433.60 $39,811.20
05 $47,736.00 $50,960.00
06 $50,148.80 $49,483.20
Not able to be leveled $44,283.20 $41,932.80
File Clerks Entry $28,246.40
Intermediate $37,585.60
Experienced $49,192.00
File Clerks Union $43,617.60 $44,636.80
Nonunion $38,792.00 $34,382.40
File Clerks Full-time $41,849.60 $37,960.00 – $49,316.80
Full-time – Level 03 $33,987.20 $31,470.40
Full-time – Level 04 $41,724.80 $39,790.40
Full-time – Level 05 $47,964.80 $50,918.40
Full-time – Level 06 $50,128.00 $49,441.60
Full-time – Not able to be leveled $47,403.20 $43,534.40
File Clerks Part-time $29,931.20 $27,560.00 – $35,276.80
Part-time – Not able to be leveled $30,742.40 $35,276.80
Part-time – Entry $27,934.40
File Clerks Time-based pay $39,520.00 $36,129.60
District of Columbia Time-based pay $59,883.20 $51,001.60
File Clerks Louisiana Part-time $22,692.80